Faculty & Staff Support During the COVID-19 Pandemic

Top Tips

• Update your contact information — personal home phone, personal mobile phone, and personal email — to your leader and in PeopleSoft, which is viewable to your manager.  
• Create a workspace at home that is quiet enough for calls and video meetings, where you can keep your UCalgary information secure and where ergonomics can be considered.

Top Tips

• Know that UCalgary’s leaders play a valuable role in helping team members feel engaged and prepared as they adapt to remote work. This is a challenging time, but resources are available to help.

Top Resources

• Workshop: working Remotely for Leaders 
• Difficult Conversations l Reference Guide 
• Guidelines for working from home – Manager’s checklist | University of Calgary
• Leading remote teams at UCalgary  – Quick Reference guide - University of Calgary
• Non-healthcare Workplace Guidance During COVID-19  – PDF | Government of Alberta 
• Support for Employers and Employee page – Webpage | Government of Alberta  

Additional Managing People and Teams Remotely Resources

Leading Remotely

• Leading at a Distance – 36 min course | LinkedIn Learning
• Managing Virtual Teams – 56 min course | LinkedIn Learning
• Leading Virtual Meetings – 32 min course | LinkedIn Learning
• COVID-19: Managing Your Workforce Through Disruption – Webinar | Gallup
• Managing People: How to Manage Remote Direct Reports – Article | Harvard Business Review
• COVID-19 Has My Teams Working Remotely: A Guide for Leaders – Article | Gallup
• 8 Ways to Manage Your Team While Social Distancing – Article | Harvard Business Review
• A Guide to Managing Your (Newly) Remote Workers – Article | Harvard Business Review
• Has Your Remote Team Defined Ground Rules Yet? Here’s How – Article | Forbes
• How to Work Remotely: 4 Tips to Help Your Team Succeed – Article | Shopify

Support, connection and engagement

• Ways You Can Give Your Remote Workforce a Sense of Togetherness – Article | LinkedIn Learning
• 4 Ways You Can Give Your Remote Workforce a Sense of Togetherness – Article | LinkedIn Learning
• How Remote Teams Can Connect Meaningfully – Video | Simon Sinek
• The Sensitive Leader’s Guide to Managing a Remote Team During the Coronavirus Pandemic – Article | Forbes
• How to Lead Through a Crisis – Article | Centre for Creative Leadership
• These Two Weird Techniques Will Keep You Connected to Your Team During Isolation – Article | Forbes 
• Leading Remotely: What Managers Need to Keep Teams Engaged – Article | Gallup
• How to Reassure Your Team When the News is Scary – Article |Harvard Business Review
• How leaders can maximize trust and minimize stress during the COVID-19 pandemic – Article | American psychological Association
• 4 Ways to Bust Silos Within Your Company – Article | Fast Company
• Breaking Down Silos – Article | Forbes

Communication

• Managing People: How to Avoid Virtual Miscommunication - Article | Harvard Business Review
• The Five C's Of Effective Communication – Article | Forbes
• 10 Digital Miscommunications — and How to Avoid Them – Article | Harvard Business Review

Time Management

• The Secrets of Effective Calendar Management – Article | Forbes
• 5 Tips for More Effective Virtual Delegation – Article | Forbes
• Effective Scheduling: Planning to Make the Best Use of Your Time – Article | Mind Tools

Leading Effecting Meetings Remotely

• Leading Productive One to One Meetings – 29 min course | LinkedIn Learning
• How to Be Present When Connecting Virtually – Video | Harvard Business Review
• How to make your one-on-ones with employees more productive – Article | Harvard Business Review
• How to Get People to Actually Participate in Virtual Meetings – Article | Harvard Business Review
• What It Takes to Run a Great Virtual Meeting – Article | Harvard Business Review
• The Seven Secrets of Successful Virtual Meetings – Article | Project Management Institute
• Best Practices for Managing Virtual Teams and Meetings – Article | Harvard Business Review
• 15 Totally Effective Ways to Run Big Virtual Meetings – Article | Korn Ferry
• These Four Techniques Will Instantly Improve Your Videoconferences with Remote Employees – Article | Forbes
• How to Combat Rambling Discussion, Distracted Participants and Other Virtual Meeting Landmines – Article | Forbes
• 6 things you must do to ace remote meetings – Article | Fast Company

Top Tips

• Seek support — although feeling stress in this situation is normal, support is available if you want to discuss how you are feeling. 
• Take short breaks every so often to move, re-hydrate, step outside and get some fresh air 
• Know when to stop. Remote work has the potential to blur the lines between work and personal life. Discuss with your leader and team the boundaries of work and personal time.

Top Tips

• Set up remote access on your computer.
• Ensure all your devices are patched and running antivirus that is up to date at home and work.
• Prevent phishing — be aware that bad actors will take this opportunity to phish you through email to compromise your accounts and data.

Top Tips

• Regular movement throughout the day combined with a safe and comfortable workstation are essential in maintaining good health and preventing potential problems related to job demands.

Top Tips

• Commit to speaking with someone on your team at least once a day to avoid feeling isolated.
• Be deliberate about building in time and permissions to connect on a personal level to discuss stories and interests/hobbies – just like if you were at the campus.

Top Tips

• It can be easy to get distracted with household and family, so create a routine and schedule that includes time to focus only on work and time when you can allow or accommodate home distractions.
• Focus on making each day working from home just as productive as a day at the university campus.