Support Staff - Employment Type Summary

Employment Type Summaries

Select the employment type(s) to view or compare the description and other eligibility details for Support Staff (AUPE). These overviews provide basic entitlements for employees new to the organization. Entitlements for internal employees transferring to a new role may vary slightly depending on their current job and entitlements.

Employee Type ID: Reg FT

Definition: Employees funded from base operating dollars (Operating Employees) who work year-round.

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. See Article 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-one position number in the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements: 

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Probation completed after six months (Article 17- Probationary Employee and Period)

Work Schedule: Article OP18 - AUPE Collective Agreement

  • Maximum of AUPE job family

Time Sheet    

  • Salaried Employees – code exception time
  • CTO - Eligible
  • Flex - Eligible
  • Overtime (Article 19 AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Full Group Benefits Plan

Pension Eligibility: Mandatory

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • Full Entitlement

Sick Leave: Article 30 - AUPE Collective Agreement

  • Full Entitlement
    • 70% sick leave first 3 months
    • 100% sick leave after 3 months

Vacation: Article OP29 - AUPE Collective Agreement

  • Full Entitlement
    • 3 weeks for years 1 to 4
    • 4 weeks for years 5 to 15
    • 5 weeks for years 16 to 24
    • 6 weeks for years 25 and over
    • One-time bonus week after 8 yrs
    • Accrues semi-monthly from date of hire

Employee Type ID: Reg PT

Definition: Employees funded from base operating dollars (Operating Employees) who work year-round.

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. See Article 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-one position number in the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Probation completed after six months (Article 17- Probationary Employee and Period)

Work Schedule: Article OP18 - AUPE Collective Agreement

  • 14 hours per week or more up to maximum of AUPE job family

Time Sheet: 

  • Salaried Employee – code exception time
  • Overtime paid at straight time up to daily or weekly maximum of job family and phase (Article 19 AUPE Collective Agreement)
  • CTO - Eligible
  • Flex - Not Eligible

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Full Group Benefits Plan if 0.4 FTE or greater
  • Cost sharing premiums for part-time employees as per article 35.06 of the AUPE Collective Agreement

Pension Eligibility:

  • Less than 14 hours per week - not eligible
  • Between 14 and 29 hours per week - Optional
  • 30 hours per week or more - Mandatory

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • Full Entitlement pro-rated based on FTE 

Sick Leave: Article 30 - AUPE Collective Agreement

  • Full Entitlement pro-rated based on FTE
    • 70% sick leave first 3 months
    • 100% sick leave after 3 months

Vacation: Article OP29 - AUPE collective agreement

  • Full entitlement pro-rated based on FTE 
    • 3 weeks for years 1 to 4
    • 4 weeks for years 5 to 15
    • 5 weeks for years 16 to 24
    • 6 weeks for years 25 and over
    • One-time bonus week after 8 yrs
    • Accrues semi-monthly from date of hire

Employee Type ID: Limited Term FT

Definition: Employees working in a non-recurring appointment created through the use of one-time special operating funds whose terms of hire establish an anticipated date for termination. Limited Term employees are hired using one of the following employee classification (Empl Class):

  • Support Staff Limited Term when the position supports base operations and is charged directly to base operating funds.*
    or
  • Support Staff Limited Term (Project) when the position is directly charged to a non-research project. 

Appointments shall not be less than six (6) months and not more than two (2) years. Limited term appointments may be extended for an additional two years from the commencement date of the appointment subject to notice in accordance with Article OP40.

The AUPE Collective Agreement guides the employment relationship for all AUPE employees.
See Article 1 – Definitions and Interpretations for more information.

Position Management: Support Staff Limited Term jobs (supporting base operations) are assigned a one-to-one position number in the HR System when funded from base operating. Active positions are used for annual budgeting and planning purposes. Active positions count against a department budget’s spend until that position is inactivated in the HR System.

Recruitment Requirements: 

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Probation completed after six months (Article 17- Probationary Employee and Period)

Work Schedule: Article OP18 - AUPE Collective Agreement

  • Maximum of AUPE job family

Time Sheet: 

  • Salaried Employees – code exception time
  • CTO - Eligible
  • Flex - Eligible
  • Overtime (Article 19 - AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Full Group Benefits Plan
  • LTD has a maximum benefit payment of 2 years or age 65, whichever is earlier

Pension Eligibility: 

  • Appointments less than one year - Not Eligible
  • Appointments of one year or more (or extended beyond one year or more) - Mandatory

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • Full entitlement

Sick Leave: Article 30 - AUPE Collective Agreement

  • Full entitlement
    • 70% sick leave first 3 months
    • 100% sick leave after 3 months

Vacation: Article OP29 - AUPE Collective Agreement

  • 3 weeks per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID: Limited Term PT

Definition: Employees working in a non-recurring appointment created through the use of one-time special operating funds whose terms of hire establish an anticipated date for termination. Limited Term employees are hired using one of the following employee classification (Empl Class):

  • Support Staff Limited Term when the position supports base operations and is charged directly to base operating funds.*
    or
  • Support Staff Limited Term (Project) when the position is directly charged to a non-research project. 

Appointments shall not be less than six (6) months and not more than two (2) years. Limited term appointments may be extended for an additional two years from the commencement date of the appointment subject to notice in accordance with Article OP40.

The AUPE Collective Agreement guides the employment relationship for all AUPE employees.
See Article 1 – Definitions and Interpretations for more information.

Position Management: Support Staff Limited Term jobs (supporting base operations) are assigned a one-to-one position number in the HR System when funded from base operating. Active positions are used for annual budgeting and planning purposes. Active positions count against a department budget’s spend until that position is inactivated in the HR System.

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Probation completed after six months or 500 hours (Article 17- Probationary Employee and Period)

Work Schedule: Article OP18 - AUPE Collective Agreement

  • 14 hours per week or more up to maximum of AUPE job family

Time Sheet:

  • Salaried Employees - code exception time
  • Overtime paid at straight time up to daily or weekly maximum of job family and phase (Article 19 - AUPE Collective Agreement)
  • CTO - Eligible
  • Flex - Not Eligible

Benefits Eligibility: Article 35 - AUPE collective agreement

  • Full Group Benefits Plan if 0.4 FTE or greater
  • Cost sharing premiums for part-time employees as per article 35.06 of the AUPE Collective Agreement
  • LTD has a maximum benefit payment of 2 years or age 65, whichever is earlier

Pension Eligibility: Not Eligible

Special Leave Entitlements: Article 31 - AUPE collective agreement

  • Full entitlement pro-rated based on FTE 

Sick Leave: Article 30 - AUPE collective agreement

  • Full entitlement pro-rated based on FTE
    • 70% sick leave first 3 months
    • 100% sick leave after 3 months

Vacation: Article OP29 - AUPE collective agreement

  • Full entitlement pro-rated based on FTE 
  • 3 weeks per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID: Temp Relief FT

Definition: Employees funded from base operating dollars (Operating Employees) engaged to work for a period of more than six (6) months, and are replacing a Regular or Sessional employee on an approved leave who is expected to return.

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. 
See Article 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-one position number in the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Extensions do not require posting
  • No service and no completion of probation
  • Must be greater than six months
  • Must be replacing a regular employee expected to return

Work Schedule: Article OP18 - AUPE Collective Agreement

  • Maximum of AUPE job family

Time Sheet: 

  • Salaried Employees – code exception time
  • CTO - Not Eligible
  • Flex - Not Eligible
  • Overtime (Article 19 - AUPE collective agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Full Group Benefits Plan
  • No Long Term Disability coverage
  • No Tuition Support Benefits

Pension Eligibility:

  • Appointments less than 12 months - Not eligible
  • Appointments of one year or more (or extended beyond one year or more) - Mandatory

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • No Entitlement (Except Bereavement)

Sick Leave: Article 30 - AUPE Collective Agreement

  • Full entitlement
    • 70% sick leave first 3 months
    • 100% sick leave after 3 months

Vacation: Article OP29 - AUPE Collective Agreement

  • 3 weeks per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID: Temp Relief PT
Definition: Employees funded from base operating dollars (Operating Employees) engaged to work for a period of more than six (6) months, and are replacing a Regular or Sessional employee on an approved leave who is expected to return.

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. 
See Article 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-one position number in the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Extensions do not require posting
  • No service and no completion of probation
  • Must be greater than six months
  • Must be replacing a regular employee expected to return

Work Schedule: Article OP18 - AUPE Collective Agreement

  • Greater than 14 hours per week up to maximum of AUPE job family

Time Sheet:

  • Salaried Employees – code exception time
  • CTO - Not Eligible
  • Flex - Not Eligible
  • Overtime (Article 19 - AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Full Group Benefits Plan if greater than 0.4 FTE
  • Cost Sharing premiums for part-time employees as per article 35.06 of the AUPE Collective Agreement
  • No Long Term Disability coverage
  • No Tuition Support Benefits

Pension Eligibility: Not Eligible

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • No Entitlement (Except Bereavement)

Sick Leave: Article 30 - AUPE Collective Agreement

  • Full entitlement pro-rated based on FTE 
    • 70% sick leave first 3 months
    • 100% sick leave after 3 months

Vacation: Article OP29 - AUPE Collective Agreement

  • Full entitlements pro-rated on FTE 
  • 3 weeks per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID: Temp FT

Definition: Employees funded from base operating dollars (Operating Employees) engaged to work on a regular schedule for a period of not less than twenty (20) consecutive work days and not more than six (6) consecutive months.

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. 
See Article 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-one position number in the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • One time only in same departments, no rehire within one year
  • No service and no completion of probation

Work Schedule: Article OP18 - AUPE Collective Agreement

  • Greater than 14 hours per week up to maximum of AUPE job family

Time Sheet:

  • Salaried Employees - code exception time
  • CTO - Eligible
  • Flex - Not Eligible
  • Overtime (Article 19 - AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Not Eligible 

Pension Eligibility: Not Eligible

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • No Entitlement (Except Bereavement)

Sick Leave: Article 30 - AUPE Collective Agreement

  • Not Eligible

Vacation: Article OP29 - AUPE Collective Agreement

  • 3 weeks per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID: Temp PT

Definition: Employees funded from base operating dollars (Operating Employees) engaged to work on a regular schedule for a period of not less than twenty (20) consecutive work days and not more than six (6) consecutive months.

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. 
See Article 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-one position number in the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • One time only in same departments, no rehire within one year
  • No service and no completion of probation

Work Schedule: Article OP18 - AUPE Collective Agreement

  • Greater than 14 hours per week up to maximum of AUPE job family

Time Sheet: 

  • Salaried Employees - code exception time
  • CTO - Eligible
  • Flex - Not Eligible
  • Overtime paid at straight time up to daily or weekly maximum of job family and phase (Article 19 - AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Not Eligible 

Pension Eligibility: Not Eligible

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • No Entitlement (Except Bereavement)

Sick Leave: Article 30 - AUPE Collective Agreement

  • Not Eligible

Vacation: Article OP29 - AUPE Collective Agreement

  • Full entitlement pro-rated on FTE 
  • Three weeks per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID: Sessional FT

Definition: Employees funded from base operating dollars (Operating Employees) who are engaged to work for a specified period of employment of a recurring nature, not less than twenty (20) consecutive work days and not more than (12) twelve months during each year.

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. 
See Article 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-one position number in the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Probation completed after six months (Article 17- Probationary Employee and Period)

Work Schedule: Article OP18 - AUPE Collective Agreement

  • Greater than 20 work days but less than 12 months per year. 'Session' may change each year, determined by department
  • Maximum of AUPE job family
  • Minimum period of layoff is one month

Time Sheet: 

  • Salaried Employees - code exception time
  • CTO - Eligible
  • Flex - Eligible
  • Overtime (Article 19 - AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • When working appointment is greater than six months per year, participates in all group benefits during period of active work status.
  • Eligible to continue participation in Extended Health and Dental benefits during periods of sessional lay-off.
  • Not eligible to continue Life Insurance, Long Term Disability, Tuition Support benefits during periods of sessional lay-off.

Pension Eligibility    

  • 728 hours/year or more - Mandatory
  • Less than 728 hours/year - Not eligible

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • Full Entitlement 

Sick Leave: Article 30 - AUPE Collective Agreement

  • Full entitlement pro-rated based on FTE 
  • 70% sick leave first 3 months
  • 100% sick leave after 3 months

Vacation: Article OP29 - AUPE Collective Agreement

  • 3 weeks for 1 to 4 years of service
  • 4 weeks for 5 to 15 years of service
  • 5 weeks for 16 to 24 years of service
  • 6 weeks for 25 years of service and over
  • One-time bonus week after 8 years of service
  • Accrues semi-monthly from date of hire

Employee Type ID: Sessional FT

Definition: Employees funded from base operating dollars (Operating Employees) who are engaged to work for a specified period of employment of a recurring nature, not less than twenty (20) consecutive work days and not more than (12) twelve months during each year.

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. 
See Article 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-one position number in the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Hours increase or decrease requires posting on changes greater than 20%
  • Probation completed after six months (Article 17- Probationary Employee and Period)

Work Schedule: Article OP18 - AUPE Collective Agreement

  • Greater than 20 work days but less than 12 months per year. 'Session' may change each year, determined by department
  • Maximum of AUPE job family
  • Minimum period of layoff is one month

Time Sheet: 

  • Salaried Employees - code exception time
  • CTO - Eligible
  • Flex - Eligible
  • Overtime (Article 19 - AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • When working appointment is greater than six months per year, participates in all group benefits during period of active work status.
  • Eligible to continue participation in Extended Health and Dental benefits during periods of sessional lay-off.
  • Not eligible to continue Life Insurance, Long Term Disability, Tuition Support benefits during periods of sessional lay-off.

Pension Eligibility    

  • 728 hours/year or more - Mandatory
  • Less than 728 hours/year - Not eligible

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • Full Entitlement 

Sick Leave: Article 30 - AUPE Collective Agreement

  • Full entitlement pro-rated based on FTE 
  • 70% sick leave first 3 months
  • 100% sick leave after 3 months

Vacation: Article OP29 - AUPE Collective Agreement

  • 3 weeks for 1 to 4 years of service
  • 4 weeks for 5 to 15 years of service
  • 5 weeks for 16 to 24 years of service
  • 6 weeks for 25 years of service and over
  • One-time bonus week after 8 years of service
  • Accrues semi-monthly from date of hire

Employee Type ID: Fixed Term FT

Definition: Employees who support research projects, Trustholders, or both, at the university for a specified period of up to five (5) years. May be renewed dependent upon length of research funding associated with the appointment.

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. 
See Article 1 – Definitions and Interpretations for more information.

Position Management:

  • Not assigned a one-to-one position number in the HR System except when the job has direct reporting relationships

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Extensions do not require posting
  • Probation completed after six months (Article 17- Probationary Employee and Period)

Work Schedule: Article FT18 - AUPE Collective Agreement

  • Maximum of AUPE job family

Time Sheet: 

  • Salaried Employees - code exception time
  • CTO - Eligible
  • Flex - Eligible
  • Overtime (Article 19 - AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Appointments six months or less – Not Eligible
  • Appointments greater than six months – Eligible for Full Benefits Plan

Pension Eligibility:

  • Appointments less than one year - Not Eligible
  • Appointments of one year or more (or extended beyond one year or more) - Mandatory

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • Appointments six months or less - No Entitlements (except Bereavement)
  • Appointments greater than six months - Full Entitlement

Sick Leave: Article 30 - AUPE Collective Agreement

  • Appointments six months or less – No Entitlements
  • Appointments greater than six months - Full Entitlement
    • 70% sick leave first three months
    • 100% sick leave after three months

Vacation: Article OP29 - AUPE Collective Agreement

  • Full Entitlement pro-rated based on length of term

    • 3 weeks for years 1 to 4
    • 4 weeks for years 5 to 15
    • 5 weeks for years 16 to 24
    • 6 weeks for years 25 and over
    • One-time bonus week after 8 years
    • Accrues semi-monthly from date of hire

Employee Type ID: Fixed Term PT

Definition: Employees who support research projects, Trustholders, or both, at the university for a specified period of up to five (5) years. May be renewed dependent upon length of research funding associated with the appointment.

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. See Article 1 – Definitions and Interpretations for more information.

Position Management:

  • Not assigned a one-to-one position number in the HR System except when the job has direct reporting relationships

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Extensions do not require posting
  • Probation completed after six months or 500 hours (Article 17- Probationary Employee and Period)

Work Schedule: Article FT18 - AUPE Collective Agreement

  • Maximum of AUPE job family

Time Sheet: 

  • Salaried Employees - code exception time
  • CTO - Eligible
  • Flex - Not Eligible
  • Overtime paid at straight time up to daily or weekly maximum of job family and phase (Article 19 - AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Appointments six months or less – Not Eligible
  • Appointments greater than six months – Eligible for Full Benefits Plan if 0.4 FTE or greater
  • Cost sharing premiums for part-time employees as per article 35.06 of the AUPE Collective Agreement

Pension Eligibility:

  • Appointments less than one year - Not Eligible
  • Appointments of one year or more (or extended beyond one year or more) - Eligible
  • Between 14 and 29 hours per week - Optional
  • 30 hours per week or more - Mandatory

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • Appointments six months or less - No Entitlement (except Bereavement)
  • Appointments greater than six months - Full Entitlement pro-rated based on FTE

Sick Leave: Article 30 - AUPE Collective Agreement

  • Appointments six months or less – No Entitlement
  • Appointments greater than six months - Full Entitlement pro-rated based on FTE
    • 70% sick leave first three months
    • 100% sick leave after three months

Vacation: Article FT29 - AUPE Collective Agreement

  • Full Entitlement pro-rated based on FTE and length of term

    • 3 weeks for years 1 to 4
    • 4 weeks for years 5 to 15
    • 5 weeks for years 16 to 24
    • 6 weeks for years 25 and over
    • One-time bonus week after 8 years
    • Accrues semi-monthly from date of hire

Employee Type ID: RPT

Definition: Employees who are engaged to perform work on an irregular schedule. Such employees may work shifts up to the normal daily and weekly hours of work for their job family.

Can be hired as Operating Employees (when paid from base operating funds) or as Fixed Term Employees when paid from research project funds)

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. See Article 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-one position number in the HR System when funded from base operating
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Probation completed after 500 hours (Article 17- Probationary Employee and Period)

Work Schedule: Article OP18 for Operating Employees or FT18 for Fixed Term Employees - AUPE Collective Agreement

  • Maximum of AUPE job family

Time Sheet: 

  • Hourly Employees – code positive time
  • CTO - Not Eligible
  • Flex - Not Eligible
  • Overtime paid for hours worked over daily or weekly maximum of job family and phase (Article 19 AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Not eligible for benefit plans 
  • 3% pay in lieu of benefits for 14 hours or greater per week

Pension Eligibility:

  • Not Eligible

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • No Entitlement 

Sick Leave: Article 30 - AUPE Collective Agreement

  • Accrues at 0.0384 hours of sick leave per hour worked to a maximum of 70 hours.

Vacation: 

Article 28.02 Paid Holidays - AUPE Collective Agreement

  • Receives 5% stat pay on each cheque

Article OP29.07 and FT29.07 Vacations - AUPE Collective Agreement

  • Receives 6% vacation pay on each cheque

Employee Type ID: Casual

Definition: Employees engaged to work shifts of three (3) hours or more to:

  • Replace an Employee absent from work for a period of less than twenty (20) consecutive work days (Replacement)
  • Augment the regular work force on no more than thirty (30) work days per calendar year (Augmentation). 

Can be hired as Operating Employees (when paid from general operating funds) or as Fixed Term Employees when paid from research project funds)

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. See Article 1 – Definitions and Interpretations for more information.

Position Management: Assigned a one-to-one position number in the HR System when funded from base operating

Recruitment Requirements:

  • Hired via the Casual AUPE - Hourly template in Template-Based Hire (TBH) form (located in the myUCalgary Portal under My Work)
  • Submission of a job profile not required
  • No posting required
  • No offer letter produced
  • Funding approval not required as approval of hourly time is done through the timesheet approval process

Work Schedule: Article OP18 for Operating Employees or FT18 for Fixed Term Employees - AUPE Collective Agreement

  • Replacement - Less than 20 consecutive work days
  • Augmentation - No more than 30 shifts per calendar year
  • Premium (EXT) of 1.25 applies on shifts above the max (Article 1.02e)

Time Sheet: 

  • Hourly Employees – code positive time
  • Shift is a minimum 3 hour to the maximum daily hours for the applicable AUPE job family
  • CTO - Not Eligible
  • Flex - Not Eligible
  • Overtime paid for hours worked over daily
    or weekly maximum of job family and phase (Article 19 - AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Not eligible

Pension Eligibility:

  • Not Eligible

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • No Entitlement 

Sick Leave: Article 30 - AUPE Collective Agreement

  • Not Eligible 

Vacation: 

Article 28.02 Paid Holidays - AUPE Collective Agreement

  • Receives 5% stat pay on each cheque

Article OP29.07 and FT29.07 Vacations - AUPE Collective Agreement

  • Receives 6% vacation pay on each cheque

Employee Type ID: Student Job

Definition: Employees whose position duties fall in Phase I of a Job Family and are engaged to work no less than three (3) hours per shift, and no more than 22.5 hours per week.

Student Employees must be registered in one (1) University of Calgary course or more, or registered as a Graduate Student at the University of Calgary.

Can be hired as Operating Employees (when paid from general operating funds) or as Fixed Term Employees when paid from research project funds)

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. See Article 1 – Definitions and Interpretations for more information.

Position Management:

  • Assigned a one-to-one position number in the HR System when funded from base operating

Recruitment Requirements:

  • Hired via the Student AUPE - Hourly template in the Template-Based Hire (TBH) form (located in the myUCalgary Portal under My work)
  • Submission of a job profile not required
  • No posting required
  • No offer letter produced
  • Funding approval not required as approval of hourly time is done through the timesheet approval process

Work Schedule: 

  • No more than 22.5 hours per week
  • Premium (EXT) of 1.25 applies on shifts above the max
  • Weekly maximums don't apply between December 1 and January 15 
    or between May 1 and September 15.

Time Sheet: 

  • Hourly Employees – code positive time
  • Shift is a minimum three hour to the maximum daily hours for the applicable AUPE job family
  • CTO - Not Eligible
  • Flex - Not Eligible
  • Overtime paid for hours worked over daily or weekly maximum of job family and phase (Article 19 - AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Not eligible

Pension Eligibility:

  • Not Eligible

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • No Entitlement 

Sick Leave: Article 30 - AUPE Collective Agreement

  • Not Eligible 

Vacation: 

Article 28.02 Paid Holidays - AUPE Collective Agreement

  • Receives 5% stat pay on each cheque

Article OP29.07 and FT29.07 Vacations - AUPE Collective Agreement

  • Receives 6% vacation pay on each cheque